NOTICE OF INTENT TO ADOPT 180-07-.07 “MAPS AND PLATS"
Due to a computer problem at the State board office, the legal 30 day notification period was narrowly missed to have the final public hearing and adoption at the March 12th meeting. Rather than delay further, a public hearing and adoption, vote has been scheduled for March 19th. The regular SBOR meeting will take place on March 12th as planned, and the March 19 meeting will be very brief, consisting of only the public hearing and board vote. Some or all board members may attend by teleconference.
Click on the link below to read the final draft of the proposed rule change.
Latest Changes to 180-07-.07 “MAPS AND PLATS”
eblast to membership 11/29/2012
As you know, the Georgia State Board of Registration for Professional Engineers and Land Surveyors has begun the process to “Amend or Revise” Board rule 180-07-.07 “MAPS AND PLATS”. Thank you all who responded with your comments and opinions as requested in my email dated October 11, 2012. Four members of SAMSOG attended the State Board of Registration Public Hearing 11/13/2012, as recorded by Phillip Brown in his report below. As a result of this hearing, a Study Committee was formed to produce a document for the board to review by the first week of February 2013. The new document will be put on the State Website for public review. The new changes will then be voted on at the March 2013 BOR Meeting. This committee is comprised of James Butler, Mark Chastain, Dan Branham, Jim Garrett, and Bobby Shupe.
Please review the latest changes to the Proposed Changes to Rule 180-7-.07 (click here) and direct comments to SAMSOG President, Jim Anderson at email@example.com; Jim will forward them to the SBOR Committee.
Ginger Walker, Executive Director
Surveying and Mapping Society of Georgia
November 13, 2012
GA. State Board of Professional Engineers and Land Surveyors
Macon Office of the Secretary Of State
By Phillip O. Brown RLS
1. The meeting was called to order at 9:30 am.
2. SAMSOG was well represented at the meeting:
1. Jim Anderson
2. Bobby Shupe
3. Stuart Spencer
3. Rule change 180-7-07 proposed changes were discussed. The Board asked for comments from anyone present.
4. Jim Anderson, Bobby Shupe and Stuart Spencer all addressed the board with their concerns and asked the board to not vote on the proposed rule change at this meeting.
5. Jim Anderson offer to allow time to be set aside at the January 2012 SAMSOG seminar in Marietta to have time to discuss the proposed changes.
6. Mark Chastain said the changes to the rule 180-07-.7 are worded to incorporate many different aspects of the law and current Board rules. Much of the proposed wording would make few actual changes, but stream line other aspects of current rules and laws. This will also help bring our Board ruled in line with HB665.
7. Elmo Richardson proposed to appoint a committee comprised of the two sitting Surveyors on the BOR and 3 appointed surveyors from around the state to produce a document for the board to review by the first week of February 2013. The new document will be put on the State Website for public review. The new changes will then be voted on at the March 2013 BOR Meeting
The proposal was adopted.
8. Discussion on SB 455. Peer Review, Board Member, and board staff positions and authority.
9. Discussion on Rule 180-12-.02 Signing of Plats and Documents.
1. Mark Chastain's position is to print a original of your plat, then sign the original with contrasting ink across your seal, then scan the signed, original plat to the 200 DPI Tiff file for recording.
2. The Clerks will be asked for their input.
10. Michael Fletcher, PE was elected Chair of the board for 2013
11. Mark E. Chastain, LS was elected Vice Chair of the board for 2013
12. Meeting dates for 2013:
1/8/2013, 9:30 AM
3/12/2013, 9:30 AM
5/14/2013, 9:30 AM
8/13/2013, 9:30 AM
10/8/2013, 9:30 AM
12/10/2013, 9:30 AM
13. Meeting went into closed session @ 11:30 AM
GEORGIA PLAT ACT
(a) The clerk of the superior court shall file and record in his office maps or plats relating to real estate in the county.
(b) Maps or plats to be filed and recorded in the office of the clerk of the superior court shall be prepared in accordance with the following minimum standards and specifications:
(A) Any such maps or plats shall be a good legible copy, such as a blue, white, or other commercial print reproduced from an original.
(B) The minimum line widths and letter or character heights delineated on such maps or plats shall be as follows:
(i) Maps or plats drawn on 8 1/2 inch by 11 inch or 8 1/2 inch by 14 inch tracings shall have a minimum line width of 0.010 inches and a minimum letter or character height of 0.080 inches;
(ii) Maps or plats drawn on 11 inch by 17 inch tracings shall have a minimum line width of 0.010 inches and minimum letter or character height of 0.080 inches; or
(iii) Maps or plats drawn on 17 inch by 22 inch or 24 inch by 36 inch tracings shall have a minimum line width of 0.013 inches and a minimum letter or character height of 0.080 inches.
(C) In counties using microfilming procedures, when a map or plat is filed for record the original drawing, which shall not be larger than 24 inches by 36 inches, shall be submitted to the clerk for microfilming and a legible copy, which shall not be larger than 17 inches by 22 inches, shall be filed for record; provided, however, that a full-size positive copy of the original may be tendered and used for microfilming. The clerk shall enter the filing date, plat book number, and page number on the original drawing and return the original drawing to the land surveyor or the person filing the same for record;
(2) Caption. The maps or plats shall have a title or name which shall be contained in the caption, and the caption shall also provide the following information:
(A) The county, city, town, or village, land district and land lot, and subdivision, if the property lies within a particular subdivision;
(B) The date of plat preparation;
(C) The scale, stated and shown graphically;
(D) The name, address, telephone number, and registration number of the land surveyor or the statement that he is the county surveyor and is not required by law to be a registered surveyor; and
(E) All reproductions of original maps or plats shall bear the original signature, in black ink, of the registrant placed across the registration seal in order to be a valid or recordable map or plat;
(3) Size. Maps or plats shall not be less than 8 1/2 inches by 11 inches and not larger than can be recorded without folding;
(4) Data. Maps or plats shall be made in a professional manner and in accordance with the standards of good drafting procedures and shall show the following information, as specified:
(A) All maps or plats shall show the direction and distance from a point of reference to a point on the boundary of the individual survey, and such additional data as may be required to relocate the boundary point from the point of reference with the same degree of accuracy required of the parcel surveyed. The point of reference shall be an established, monumented position which can be identified or relocated from maps, plats, or other documents on public record;
(B) All maps or plats of boundary surveys or subdivision surveys shall show bearings of all lines of the boundary or lot lines, and distances of all boundary or lot lines, and area of the parcels expressed in acres or square feet;
(C) All maps or plats of boundary surveys shall show the closure precision of the field survey as the ratio of one foot to the traversed distance in which an error of one foot would occur and a statement as to the method of adjustment. The closure may be stated as follows:
"The field data upon which this map or plat is based has a closure precision of one foot in ______ feet, and an angular error of ______ per angle point, and was adjusted using ______ rule";
(D) All maps or plats of boundary surveys shall show the closure precision of the data shown on the map or plat. The closure may be stated as follows:
"This map or plat has been calculated for closure and is found to be accurate within one foot in ______ feet";
(E) All maps or plats shall show the width and the former widths, if pertinent, of all rights of way adjacent to or crossing the property or adjacent to any point of reference;
(F) All maps or plats shall show easements and apparent encroachments, if pertinent;
(G) In the case of curved lines, the curve shall be defined by curve data to include the radius, arc length, chord bearing, and distance for regular curves. Chord distances and directions shall be given for irregular curves;
(H) All land lot lines, land district lines, land section lines, and city, county, and state boundaries intersecting or adjacent to the surveyed property shall be indicated by lines drawn upon the map or plat with appropriate words and figures;
(I) All corner markers and markers of pertinent reference points shall be fully described and indicated as to their material or types and shall be constructed of a permanent material such as iron, steel, concrete, or stone;
(J) An arrow shall be shown on the map or plat to indicate the principal meridian, and a notation shall be made as to the reference of bearings to magnetic north, astronomic north, or grid north. A grid north reference shall indicate the zone;
(K) All linear distances shown on maps or plats shall be horizontal;
(L) All angular directions shown on maps or plats shall be represented in degrees and minutes. Where plats state or surveys require accuracy in excess of 1 in 5,000, the angular directions shall be represented in degrees, minutes, and seconds. All angular directions shall be referenced to the principal meridian;
(M) A statement shall be shown on the map or plat to indicate the type of equipment used to obtain the linear and angular measurements used in the preparation of the map or plat; and
(N) All maps or plats shall show the state plane coordinates of at least two permanent monuments thereon, when a National Geodetic Survey monument is within 500 feet of any point on the property mapped or platted, or any point of reference shown thereon.
(c) If the plat meets the requirements of subsections (b) and (d) of this Code section, it shall be the duty of the clerk of the superior court to file and record such map or plat or blueprint, tracing, photostatic copy, or other copy of a map or plat.
(d) Whenever the municipal planning commission, the county planning commission, the municipal-county planning commission, or, if no such planning commission exists, the appropriate municipal or county governing authority prepares and adopts subdivision regulations, and upon receiving approval thereon by the appropriate governing authority, then no plat of subdivision of land within the municipality or the county shall be filed or recorded in the office of the clerk of the superior court of a county without the approval thereon of the municipal or county planning commission or governing authority and without such approval having been entered in writing on the plat by the secretary of the municipal or county planning commission or governing authority. The clerk of the superior court shall not file or record a plat of subdivision which does not have the approval of the municipal or county planning commission or governing authority as required by this subsection. Notwithstanding any other provision of this subsection to the contrary, no approval shall be required if no new streets or roads are created or no new utility improvements are required or no new sanitary sewer or approval of a septic tank is required. Any plat of survey containing thereon a certification from the licensed surveyor that the provisions relative to this subsection do not require approval shall entitle said plat to record.
eblast to membership 10/11/2012
The Proposed Rule changes have had “NO” input from the corporate entity of SAMSOG however; it is my understanding some Surveyors have had some input. Because SAMSOG just found out about this process and the short time frame between now and when the State Board will convene to make decisions about these Proposed Rule changes, SAMSOG leadership is relying on its membership to make comments individually.
Please take time to read the process, dates, etc. listed in the “Notice of Intent” . If you have any comments to make about these proposed rule changes please follow the instructions in the “Notice of Intent” about filing “WRITTEN” comments by 5:00 PM ON NOVEMBER 9, 2012.
Please make note of the next meeting of the State Board of Registration for Professional Engineers and Land Surveyors 9:30 AM ON NOVEMBER 13, 2012 and the procedures for the “Public Hearing”.
I would ask everyone to read the proposed changes attached and to follow the process outlined in the “Notice of Intent” if you have any comments.
Jim Anderson – President of SAMSOG
NOTE: Underlined text is proposed to be added; line through text is proposed to be deleted.
eblast to membership 1/14/2013
A State BOR Study Committee consisting of James Butler, Mark Chastain, Dan Branham, Jim Garrett, and Bobby Shupe was formed to produce a document for the State Board of Registration to review by the first week of February 2013. Changes and Revisions are now complete and the new document can be found at the link below and on the State Website for public review by the end of January. This revision of Board Rule 180-07-.07 will be voted on at the March 2013 State BOR Meeting.
Please read the revised Board rule 180-07-.07 “MAPS AND PLATS” and submit any questions or comments IN WRITING by Friday, 1/25/2013 (end of the Technical Seminar); an explanation of the changes to Board rule 180-07-.07 will be discussed at the Technical Seminar immeidately after lunch Friday, 1/25/13.
Comments may be mailed to SAMSOG – P.O. Box 778 – Douglasville, GA 30133, turnedin at the Technical Seminar Registration desk or emailed to firstname.lastname@example.org no later than Friday 1/25/2013.